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Data Protection Information for Applicants

Data Protection Information for Applicants

Data Protection Information for Applicants

Data Protection Information for Applicants


If you apply to Oscilar Inc. (hereinafter also referred to as "us"), we will process your personal data in accordance with the following provisions.

1. Controller

In accordance with the GDPR, the Data Controller responsible for the data processing, respectively other applicable regulations relating to data protection is:

Oscilar, Inc., 

111 Washington Ave

Palo Alto, CA 94301


Our EU-GDPR representative is the Law firm:

Rickert Rechtsanwaltsgesellschaft mbH, Colmantstrasse 15, 53115 Bonn, Germany, E-Mail:

Our UK-GDPR Representative is the Law firm:

Rickert Services UK Ltd, Trojan House, Top Floor, 34 Arcadia Avenue, London (United Kingdom), N3 2JU (Company number 13136258), E-Mail:

Insofar as you apply to us via a third-party site (e.g. LinkedIn), the data protection provisions of the controller for these sites apply to the processing taking place on these sites.

2. Data Protection Officer

Oscilar, Inc

111 Washington Ave, Palo Alto, CA 94301

attn: Data Protection Officer

 If you have any questions or comments about this Privacy Policy or about data protection in general, please contact our data protection officer by e-mail at

3. Personal Data, Purpose and Legal Basis

We process the personal data you provide to us during the application process such as:

  • Basic information: 

    • Applicant master data (first and last name; address; job position)

    • Qualification data (cover letter; CV; previous activities; professional qualification)

    • (Work) references and certificates

The legal basis for the processes described above is the performance of a contract or is necessary for the performance of pre-contractual measures (application procedure).

  • Voluntary information 

    • Application photo

    • Information on the severely disabled status

    • other information that you voluntarily provide to us

The legal basis for the processes described above is your consent. You can withdraw your consent at any time with effect for the future by sending us an email

The purpose of the processing by Oscilar is the administration of application-related activities, which include setting up and conducting interviews and tests for applicants and evaluating and assessing the results of those interviews, and as otherwise required in the application and recruitment process.

In addition, we process your data to defend or enforce legal claims in accordance with our legitimate interest concerning matters of the application procedure. 

4. Your rights (under the GDPR)

Where the GDPR applies, data subjects may exercise the following rights free of charge against any controller of your personal data pursuant to Art. 4 No. 7 GDPR, including us, in accordance with the law:

You may assert the following rights free of charge against any person responsible for the processing of your personal data:

  1. Right to withdraw your consent. 

  2. Right of access: You may request access to your personal information that we process.  

  3. Right to object: You have the right to object to the processing of your personal data at any time for reasons relating to your special situation.  The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing that override the interests, rights, and freedoms of the data subject or for the establishment, exercise, or defence of legal claims. The collection of data for the provision of the website and the storage of the log files is absolutely necessary for the operation of the website.

  4. Right to rectification: If the information concerning you is not (or is no longer) accurate, you may request a rectification. If your data is incomplete, you may request their completion.

  5. Right to erasure: You can request the erasure of your personal data.

  6. Right to restriction of processing: you have the right to request a restriction on the processing of your personal data.

  7. Right to data portability: you have the right to receive or have a third party receive the data that we process automatically on the basis of your consent or in the performance of a contract. This right only applies to (electronically) data processing carried out by automated means whereat the processing is either based on your consent or on a contract pursuant and that you have us provided with the data yourself. Therefore, the right is not applicable to the log files collected via our website. 

For the assertion of claims, please contact the controller or data protection officer (find contact details above). Should you wish to contact us by e-mail, please use the email address with which you submitted the application so that we can identify you.   

You also have the right to lodge a complaint about the controller's processing of your personal data with a supervisory authority responsible for data protection. If you wish to make a claim, please contact the Controller or our EU-representative at or UK-representative at

5. Recipients of Data

The data transmitted as part of your application will be [transmitted via TLS encryption and ] stored in a database for which our company is responsible. Those with access to email group is our CEO, CTO, and Operations Manager. 

6. Retention of Data

In general, we only process and store your data for as long as it is required for the purpose described above or we are obliged to retain the data due to legal obligations. If an employment, training, internship or other employment relationship is established following the application procedure, the data will initially continue to be stored and transferred to the personnel file. Otherwise, the application procedure ends for you when you receive a rejection. The same applies in the case of an unsolicited application.

Application data will be retained for 6 months after the application procedure has been completed e.g., the date when you receive a rejection or a job offer due to the legitimate interest mentioned above.

7. Automated Decision Making 

We do not use automated decision making, including profiling.

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© 2024 Oscilar. All rights reserved.

© 2024 Oscilar. All rights reserved.